Region 32 Music

INSTRUCTIONS FOR ENTERING CONCERT & SIGHT-READING EVALUATIONS

• Before you can enter evaluation, you must be registered as a director on www.texasmusicforms.com or in Charms.
  
  • Register once per campus from which you will be entering groups, choosing a user name and password that you will remember.
    
  • If you enter groups from both MS and HS, then you need both a middle school and a high school profile.
  • Your name, as the director of a group, will appear on all forms exactly as you type it on your registration.
    
  • The person who logs on to texasmusicforms.com and submits the entry is whose name will appear as the director on the forms.
    
  • There is a place to list additional directors for a group when you complete your evaluation entry form at www.texasmusicforms.com.
    

• Log on to www.texasmusicforms.com to enter evaluation.
  
  • Click on “Form 4” to submit your entry for C&SR.
    
  • The sight-reading Form 5 is automatically created when you submit your Form 4.
    

• Region 32 uses the following designations for non-varsity groups:
  
  • Non-Varsity
    
  • Sub Non-Varsity A
    
  • Sub Non-Varsity B
    
  • Sub Non-Varsity C, etc.
    

• After submitting your entry(ies): 
  
  • click on “Review Entries”
    
  • then click “Print Invoice”. The system automatically calculates your fees and creates an invoice that you can use as your official paperwork to request payment.
    
  • PRINT TWO COPIES – ONE FOR YOUR PAYMENT REQUEST AND ONE FOR YOUR RECORDS. Please mail a copy of the invoice to Greg with your check.
    

• Click here for fee and deadline information.
  

• On the day of the evaluation, bring the following items with you:
  
  • 1 copy of the Form 1 listing all eligible students who will perform.
    
    • THIS FORM SHOULD BE SUBMITTED TO THE EVALUATION OFFICE BEFORE YOUR SCHEDULED PERFORMANCE TIME.
      
    • Form must be signed by principal.
      
    • Signed Form 1 may be mailed or emailed prior to evaluation.
      
  • 1 copy of the Announcer’s Script for Concert/Sight-Reading. You can type directly on the form and then print and bring to the evaluation.
    
  • 3 sets of judges’ scores with measures numbered. Click here for important message from UIL regarding Digital Downloads, POP scores, etc.
    

• PLEASE MAKE EVERY EFFORT TO SEND ENTRY FEE PAYMENT BY THE EVALUATION DEADLINE, BUT PAYMENT MUST BE RECEIVED PRIOR TO EVALUATION DAY.
  

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• TO SUM UP:
  
  • 37 days before evaluation (see schedule page for deadlines) or earlier:
    
    • submit entries using the on-line entry system
      
    • turn in Invoice page for payment request (invoice page is found by clicking on “Review Entries”)
      
    • 30 days before evaluation, MAIL entry fee payment to address below:
      

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